Privacy Policy

1. Information We Collect

We collect information you provide directly to us, including:

  • Account information (username, Second Life avatar name, UUID)
  • Profile information (bio, skills, experience, location)
  • Email address (optional, for password recovery)
  • Company information (for business accounts)
  • Job postings and applications
  • Portfolio images and descriptions
  • Verification information (avatar name, account age, payment info, identity)
  • Payment transaction data (for Premium subscriptions)
  • Visitor logs (for in-world welcome bot functionality)

2. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our services
  • Connect job seekers with businesses
  • Send notifications about applications and job opportunities
  • Send verification codes and password reset codes via in-world messaging
  • Verify avatar identity and build trust scores
  • Process Premium subscription payments
  • Send welcome messages and group invites in-world (when visiting partner locations)
  • Log visitor activity for analytics and security
  • Communicate with you about our services
  • Monitor and analyze trends and usage
  • Detect and prevent fraud or abuse
  • Display system status and monitor service availability

3. Information Sharing

We do not sell your personal information. We may share information:

  • With businesses when you apply to their jobs (profile, portfolio, verification status)
  • With applicants when businesses contact them
  • When required by law or to protect our rights
  • With service providers who assist our operations:
    • SmartBots for in-world messaging and group invites
    • Payment processors for Premium subscriptions
    • Hosting and infrastructure providers
  • Verification data may be used to calculate and display trust scores on your public profile

4. Second Life Integration

Our service integrates extensively with Second Life:

  • In-World Messaging: We use SmartBots to send verification codes, password resets, application notifications, and welcome messages directly to your Second Life avatar
  • Group Invites: Partner locations may send group invites via our welcome bot system
  • Payment Processing: Premium subscriptions can be paid via in-world payment terminals using Linden Dollars
  • Visitor Logging: When visiting locations with our welcome bot, your avatar name, UUID, and visit time may be logged for analytics
  • Profile Display: Your Second Life avatar name and UUID are visible to other users as part of the job board functionality
  • LSL Scripts: We provide LSL scripts for in-world job boards, status displays, and other integrations that may access your public profile data

By using Grid Hire Me, you consent to these Second Life integrations and in-world communications.

5. Data Security

We implement appropriate security measures to protect your personal information, including:

  • Encrypted password storage (bcrypt hashing)
  • Secure HTTPS connections for all website traffic
  • Secure database connections with access controls
  • API key authentication for in-world integrations
  • CSRF protection on all forms
  • Input sanitization and validation
  • Regular security updates and patches
  • Secure file upload handling for portfolio images
  • Payment data encryption and secure transaction processing
  • Visitor log data is stored securely and only accessible to administrators

6. Your Rights

You have the right to:

  • Access and update your personal information through your account settings
  • Delete your account and associated data (contact support)
  • Request deletion of specific data (portfolio images, verification records)
  • Opt-out of in-world messaging (note: this may affect verification and password reset functionality)
  • Request a copy of your data
  • Withdraw verification requests at any time
  • Request removal from visitor logs (contact support)

Note: Some data (such as application history) may be retained for business records even after account deletion, but will be anonymized where possible.

7. Verification Data

When you request verification, we collect and store:

  • Verification codes sent via in-world IM
  • Verification status and results
  • Account age information (if available)
  • Payment information verification status
  • Identity verification data (for manual review)
  • Admin review notes and decisions

This data is used to calculate your trust score and display verification badges on your profile. Verification data is stored securely and only accessible to you and authorized administrators.

8. Portfolio and Image Data

Portfolio images you upload are stored on our servers and displayed on your public profile. We:

  • Store images securely with access controls
  • Respect maturity level settings (blurring adult content)
  • Allow you to delete images at any time
  • Do not use your images for any purpose other than displaying on your profile

Portfolio images are visible to businesses when viewing your applications. You retain all rights to your uploaded images.

9. Cookies and Tracking

We use cookies and similar technologies to:

  • Maintain your login session
  • Remember your preferences (dark mode, etc.)
  • Analyze website usage and improve our services
  • Prevent fraud and abuse

You can control cookies through your browser settings, though this may affect website functionality.

10. Data Retention

We retain your data for as long as your account is active or as needed to provide services. Specifically:

  • Account data: Retained while account is active
  • Application data: Retained for business records
  • Verification data: Retained to maintain trust scores
  • Portfolio images: Retained until deleted by you
  • Visitor logs: Retained for analytics and security purposes
  • Payment records: Retained as required by law

Upon account deletion, most personal data is removed, though some anonymized records may be retained for analytics.

11. Contact Us

If you have questions about this Privacy Policy, wish to exercise your rights, or have concerns about data handling, please contact us at contact@gridhireme.com or submit a support ticket through your dashboard.

Last Updated: January 07, 2026